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The Easy Way to Convert Word to Excel (and Vice-Versa)
If you're dealing with data-heavy reports or handling information in various formats, you may need to convert a Word document to an Excel spreadsheet or vice versa. Fortunately, there are straightforward methods to accomplish this conversion, making it easy to switch between Word and Excel as needed.
How to Convert Word to Excel
It's not uncommon to receive a Word document containing a table you want to analyze more deeply in Excel. Thankfully, two easy ways to convert your Word table into an Excel spreadsheet exist. The first is to copy and paste your data, and the other is to use an online converter.
1. The Copy/Paste Method
The copy-and-paste method is so straightforward that it's easy to overlook, thinking it might be too simple to be effective. But it works seamlessly! To convert your Word document to Excel, just follow these steps:
- Open your Word document and an empty or existing Excel document.
- Select all the information that you want to copy from your Word document.
- Copy the information by pressing Cmd + C (macOS) or Ctrl + C (Windows).
- Go to your Excel spreadsheet, tap the location where you'd like to place the data and press Cmd + V or Ctrl + V to paste the information.
- If you'd like the table to appear in an Excel-like style, tap the Paste options icon in the bottom right of the table and select Match destination formatting.
The data from Word will now be in your Excel spreadsheet and ready for further analysis. You can format the numbers in Excel to make them easier to work with.
2. Using an Online Converter
An online converter like Online2pdf lets you easily convert any Word document to Excel. Here's how:
- Go to Online2pdf.com and choose Select Files. Navigate to where your Word document is and select it. After that, you'll be taken back to the website.
- Tap or press the button adjacent to Convert to and select Excel 20072021.
- After that, you can rename the output file if you need. Otherwise, select Convert to start the conversion.
The site will immediately start the conversion, and once it's done, an Excel file will be downloaded automatically.
If you can't find the downloaded Excel file, read our guide on how to locate your downloads in Chrome.
How to Convert Excel to Word
In another scenario, you might need to include a data table from Excel in a Word report. You can use the copy-and-paste method or an online converter, just as with Word to Excel. Additionally, Microsoft Word’s object insertion feature offers another convenient option. Let’s explore all three methods.
1. The Copy/Paste Method
This is the simplest way to convert an Excel spreadsheet into a Word document, much like Word to Excel. Here’s how to do it:
- Open your Excel spreadsheet and an empty or existing Word document.
- Select the data you want to copy and press Cmd + C (macOS) or Ctrl + C (Windows).
- In your Word document, tap where you'd like to insert the data and press Cmd + V or Ctrl + V to paste.
- Next, tap the Paste options icon in the bottom right of the table to customize it.
- Select Match Destination Table Style to make your table look like a Word table.
2. Using Object Insertion
Microsoft Word offers a special feature that allows you to insert an Excel spreadsheet quickly. Using the object insertion feature, you can also embed PowerPoint slides in a Word document. Here's how to use this feature:
- Open your Word document and click the Insert tab in the top menu.
- Click Object from the top menu. You may need to select Object again to see the dialog box.
- On Windows, go to Create from File and click Browse.
- On macOS, select Microsoft Excel Worksheet from the object selection dialog and click From File.
- Navigate your file system and select your Excel file.
Once you select an Excel file, the data will be immediately inserted into your Word document.
3. Using an Online Converter
Like converting Word to Excel, an online converter is a straightforward third-party alternative for this task. The same website, Online2pdf, allows you to convert Excel files to Word documents. Here’s how:
- Go to Online2pdf.com, click Select Files, and select the Excel file you want to convert to Word.
- Tap the selection button adjacent to Convert to: and select Word 20072021.
- Tap Convert to start the conversion.
The site will automatically download the Word document after the conversion is finished.
Converting Word documents to Excel spreadsheets or vice versa is easier than you might think. While the copy-and-paste method is often the simplest approach, you now have alternative methods at your disposal if copy-and-paste doesn't work out for you.
